Sending a call sheet

Pick the day

1. Open the Callsheets tab

   Each shoot day from the Schedule has a row. It shows the date, a Draft or Sent tag, the scene numbers and the number of shots. After a send it also shows when and to how many people.

2. Mind the Needs Shot Lists group

   Days with scenes but no shots assigned from the Shots tab sit under Needs Shot Lists. You can still open them.

3. Press View

   View opens that day’s sheet.

Check the sheet

1. Call Times

   Crew call, cast call, on set and first shot come from the day on the Schedule tab. To change them, click the day title there.

2. Scenes

   One row per scene with its setting, location, pages and characters. Click a row to go to the Shots tab.

3. Day Notes

   The notes you wrote for that day in Edit Day on the Schedule tab.

4. Locations

   Each location in the day, with its address, contact and notes. A Company Move line sits between two locations, with the drive time when it can be worked out.

Fix the locations

1. Add every address

   Download PDF and Send Callsheet stay greyed out until each location has an address. Press Add address, or the pencil, to fill it in without leaving the sheet.

2. Add nearby services

   The pin button opens Scout, which finds places near the location, like the nearest ER, gas and groceries. It only works once the location has map coordinates. Press Save and they show under Nearby Services and print on the PDF.

3. Check the permit

   Permit Required shows when the location is marked that way on the Locations tab. Permit notes show under it.

Send it

1. Pick attachments

   Next to Attach, turn on Shot List and Storyboards to add those pages to the PDF you download.

2. Download PDF

   Gives you the sheet to print or share by hand.

3. Press Send Callsheet

   A dialog lists every person it will reach. Each has an In-app or Email tag, and actors in the day’s scenes have a Cast tag.

4. Confirm

   Press Send to and the count. The tag on the row turns to Sent.